Privacy Policy

Chicago Indian Collective Arts ("Chicago Indian Arts," "we," "us," or "our") is a registered 501(c)(3) non-profit organization committed to protecting your privacy. This Privacy Policy describes how we collect, use, and safeguard your personal information when you visit our website, register for events, make donations, or interact with us in any way.

1. Information We Collect

We collect information that you voluntarily provide to us through our website forms:

• Contact Form: Name, email address, phone number (optional), subject, and message.
• Event Registration: Name, email address, phone number (optional), city, areas of interest, and how you heard about us.
• Volunteer Application: Name, email address, phone number (optional), preferred roles, availability, experience, and additional message.
• Donations: Name, email address, donation amount, and donation frequency. Payment card details are processed securely by Stripe and are never stored on our servers.

2. How We Use Your Information

We use your personal information for the following purposes:

• Processing event registrations and sending event-related updates
• Processing donations and issuing tax-deductible receipts
• Coordinating volunteer opportunities and schedules
• Responding to your inquiries and messages
• Sending newsletters and updates about our programs and events (with your consent)
• Improving our website and services

3. Payment Processing

All donations are processed through Stripe, a PCI-DSS Level 1 certified payment processor. When you make a donation, your payment card information is sent directly to Stripe's secure servers. We never receive, store, or have access to your full card number, expiration date, or CVC.

For recurring donations (monthly, quarterly, or annual), Stripe securely stores your payment information and automatically processes charges according to your selected frequency. You can cancel your recurring donation at any time by contacting us at info@chicagoindianarts.org.

4. Data Sharing & Third-Party Services

We do not sell, rent, or trade your personal information to any third parties. We use the following trusted services to operate our platform:

• Stripe: For secure payment processing of donations.
• Google Workspace: For internal record-keeping of form submissions and email communications.
• Google Analytics: For understanding website traffic and user behavior (anonymized data).

Each of these services has their own privacy policies governing how they handle data. We encourage you to review their policies for more information.

5. Cookies & Analytics

Our website may use cookies and similar technologies to enhance your browsing experience. These include:

• Essential Cookies: Necessary for website functionality and security.
• Analytics Cookies: Used by Google Analytics to collect anonymized data about how visitors use our website, helping us improve our content and services.

You can control cookie settings through your browser preferences. Disabling certain cookies may affect website functionality.

6. Data Security

We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. This includes secure server infrastructure, encrypted data transmission (SSL/TLS), and restricted access to personal data by authorized personnel only.

7. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, or reporting requirements. Donation records are retained as required by IRS regulations for 501(c)(3) organizations. You may request deletion of your data at any time by contacting us.

8. Your Rights

You have the right to:

• Access the personal information we hold about you
• Correct any inaccurate or incomplete information
• Delete your personal information (subject to legal retention requirements)
• Opt out of marketing communications at any time
• Cancel recurring donations by contacting us

To exercise any of these rights, please contact us at info@chicagoindianarts.org. We will respond to your request within 30 days.

9. Children's Privacy

Our website is not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe we have inadvertently collected information from a child, please contact us immediately and we will promptly delete it.

10. Photography & Media at Events

By attending Chicago Indian Arts events, you acknowledge that photography and video recording may take place. These images may be used for promotional purposes on our website, social media, and marketing materials. If you do not wish to be photographed, please inform our event staff. For more details, please refer to our Terms & Conditions.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal reasons. Any changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this policy periodically.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us: